Administrative Secretary – Family Medicine (Band Level 3)

About the role

The Discipline of Family Medicine at Memorial University seeks a proactive Administrative Secretary (Band Level 3) to support the Family Medicine Residency Training Office. This full‑time, fixed‑term position provides essential clerical and coordination services for residency programs, enhanced‑skills initiatives, and undergraduate activities.

Key responsibilities

• Organise core Family Medicine training programmes and annual resident orientation.
• Prepare licensure and promotion letters, maintain resident binders/portfolios, and print In‑training Assessment Reports (ITARS).
• Update handbooks, One45, webpages and other documentation.
• Support committees by arranging meetings, preparing materials, taking minutes and distributing follow‑up actions.
• Assist with program accreditation and provide administrative support to the Residency Program Director and faculty.
• Manage schedules, travel requests, catering approvals and other financial documents.
• Handle mail, telephone and email inquiries, draft correspondence and edit policies.
• Maintain filing systems, photocopying and other related duties as needed.

Required profile

• 1‑3 years of experience in moderately complex administrative or clerical work.
• High school diploma plus a two‑year office administration program, or an equivalent combination of education and experience.
• Strong communication and organisational abilities.

Required skills

• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Desire2Learn
• One45 software

What we offer

• Competitive salary range $47,057 – $55,196 CAD per year (CUPE Local 1615).
• Opportunity to work within a respected academic health environment.
• Professional development and exposure to medical education processes.