Administrative Officer – Computational & Data Systems Institute

About the role

The Computational & Data Systems Institute (CDSI) at McGill University is seeking an Administrative Officer to oversee daily administrative operations and support the Institute’s research, training and partnership activities. Reporting to the Associate Director, Strategic Operations and Research, the role ensures efficient administration aligned with the university’s mission.

Key responsibilities

• Plan, develop and implement administrative procedures, policies and processes supporting CDSI’s objectives.
• Manage daily administrative operations, including finance, human resources and physical resources.
• Supervise and coordinate support and casual staff, handling workload allocation, performance management and conflict resolution.
• Act as a liaison between the Institute, Faculty of Science and external partners, facilitating communication and collaboration.
• Oversee academic and non‑academic appointments, renewals and related functions within the HRIS system.
• Provide administrative support to the Director and Associate Directors, collaborating with financial specialists to improve unit efficiency.

Required profile

• Experience in higher‑education or research administration.
• Strong organizational and decision‑making abilities.
• Proven capability to manage staff and coordinate multi‑functional processes.
• Excellent communication skills for internal and external stakeholder engagement.

Required skills