Administrative Coordinator (Temporary)

About the role

The McGill Engine Centre is seeking an Administrative Coordinator for a one‑year fixed‑term appointment. The role provides comprehensive administrative and secretarial support to ensure smooth unit operations and serves as the first point of contact for staff, students, and visitors.

Key responsibilities

• Act as the primary resource for policies, procedures, and information related to the Centre.
• Maintain the supervisor’s agenda, schedule appointments, and coordinate meetings.
• Prepare, format, and edit correspondence, brochures, handbooks, website content, and annual reports.
• Administer unit accounts, prepare budgets, monitor statements, reconcile discrepancies, and generate expense reports.
• Support student affairs processes such as admission, registration, financial aid, and scholarship tracking.
• Coordinate events, symposia, conferences, and travel arrangements.

Required profile

• Strong organizational abilities and attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and follow up on decisions.
• Professional demeanor when interacting with callers and visitors.

Required skills

• Proficiency with standard office software for document creation and editing.
• Experience in basic accounting, budgeting, and expense reconciliation.
• Familiarity with managing calendars and scheduling tools.

What we offer

• Full‑time onsite work in a collaborative academic environment.
• Potential for contract renewal based on performance.
• Opportunity to engage with diverse student and research activities.