Administrative Coordinator – ORCA Program

About the role

The ORCA Administrative Coordinator supports the day‑to‑day operations of UBC's campus‑wide testing facility, ensuring smooth testing processes and high service standards for online assessments across multiple faculties.

Key responsibilities

• Recruit, onboard, and train undergraduate and graduate student invigilators.
• Schedule invigilators for testing sessions and allocate resources to meet demand.
• Respond promptly to inquiries from students, faculty, and staff with accurate information.
• Analyze weekly testing demand and advise the ORCA Manager on operational planning.
• Monitor consumable inventory, reorder supplies, and ensure resources are available.
• Coordinate the ORCA Intake Survey and assist with quality‑assurance evaluations.

Required profile

• Strong organizational and communication abilities.
• Experience coordinating staff or volunteers in an academic or operational setting.
• Ability to work collaboratively with faculty, staff, and students.
• Willingness to work occasional evenings or weekends on‑site.

Required skills

What we offer

• Competitive monthly salary range of $4,739 – $5,102 CAD.
• Opportunity to contribute to a pioneering campus‑wide testing initiative.
• Supportive university environment that values diversity and inclusion.