Administrative Coordinator – Civil Engineering Department

About the role

The Department of Civil Engineering at McGill University is seeking an Administrative Coordinator to provide comprehensive administrative and secretarial support. Reporting to the immediate supervisor, you will help ensure smooth unit operations and serve as a resource for policies and procedures.

Key responsibilities

• Act as the primary point of contact for unit policies, procedures, and problem resolution.
• Administer unit accounts, prepare budgets, monitor statements, and reconcile discrepancies.
• Maintain personnel files and process documentation for appointments, promotions, leaves, and other HR actions.
• Support student affairs activities, including admissions, registration, financial aid, and international student matters.
• Handle inquiries from callers and visitors, direct them appropriately, and manage mail and correspondence.
• Coordinate events such as symposia and conferences, including travel arrangements.

Required profile

• Strong organizational skills with the ability to prioritize tasks.
• Excellent communication skills, both written and verbal.
• Attention to detail and ability to work independently.
• Experience in administrative or secretarial roles, preferably in an academic setting.

Required skills

What we offer

• Permanent employment within a reputable university department.
• Opportunities to contribute to the functioning of a leading civil engineering faculty.
• Professional development and collaborative work environment.