Administrative Assistant – Remote

About the role

Markage is seeking a detail‑oriented Administrative Assistant to support its fully remote Canadian team. The role focuses on internal office administration, bookkeeping, and basic HR support, ensuring that records, schedules, and processes remain organized and up to date.

Key responsibilities

• Organize receipts, invoices, expense records and enter financial data into spreadsheets or QuickBooks.
• Track expenses, subscriptions, payments and prepare bookkeeping records for review.
• Maintain digital files for financial, administrative and operational documents.
• Assist with employee onboarding paperwork, update employee records, and track attendance information.
• Manage vendor contracts, service agreements, software subscriptions and renewal dates.
• Schedule internal meetings, prepare agendas, notes and reports.
• Support document collection, electronic filing, data entry and record verification.
• Follow up with team members to obtain missing information or approvals.

Required profile

• Current and valid Dex Professional Specialist Certification (DEX‑PSP) in Business and Office Operations.
• Strong written and spoken English.
• Excellent organizational, time‑management and attention‑to‑detail abilities.
• Ability to manage multiple tasks independently while meeting deadlines.

Required skills

• QuickBooks or similar accounting software.
• Spreadsheet software (e.g., Excel, Google Sheets).

What we offer

• Competitive salary range of $52,000–$58,000 per year.
• Fully remote work arrangement.
• Opportunity to work with AI tools to improve administrative efficiency.