Administrative Assistant – Office & Reception Support

About the role

J.L. Richards & Associates Limited is seeking an Administrative Assistant to keep the office running smoothly. You will be the first point of contact for visitors, support the Corporate Affairs team, and ensure daily operations are well‑coordinated.

Key responsibilities

• Support daily operations of the Corporate Affairs team by coordinating workflows and internal communications.
• Organise meetings, manage schedules, track action items, and assist with travel and event coordination.
• Handle electronic signature processes and reconcile monthly credit‑card statements.
• Proofread documents for grammar, tone and consistency, and help streamline SOPs and governance processes.
• Greet visitors, manage front‑desk inquiries, distribute mail and packages, and maintain shared inboxes and voicemails.
• Maintain common areas such as boardrooms and lunchrooms.

Required profile

• At least three years of experience in an administrative role.
• Strong judgment, problem‑solving abilities, and critical thinking.
• Excellent written communication and professional demeanor.
• Ability to multitask, meet deadlines, and adapt to changing priorities.

Required skills

What we offer

• Supportive, mentorship‑focused environment within a 100% employee‑owned firm.
• Opportunities to work with innovative architecture, engineering, and planning professionals.
• Competitive salary range and benefits.