Administrative Assistant Level 2 – Fire Division

About the role

The Administrative Assistant Level 2 – Fire Division provides comprehensive administrative support to the Fire Prevention and Risk Reduction team, reporting directly to the Deputy Chief. This temporary position (up to 18 months) involves front‑line customer service, handling correspondence, data entry, and maintaining both hard‑copy and electronic records.

Key responsibilities

• Deliver in‑person, phone and email customer service to MFES clients.
• Prepare purchase orders, process invoices, and manage vendor files.
• Enter payroll data and coordinate personnel changes in SAP.
• Schedule meetings, book accommodations, and record minutes for committees and staff.
• Maintain office supplies, security access forms, and staff reimbursement requests.
• Generate weekly, monthly and annual division reports and ensure accurate filing.

Required profile

• Strong organizational abilities with a focus on confidentiality.
• Excellent written and verbal communication skills.
• Capacity to handle multiple tasks in a fast‑paced environment.
• Attention to detail and accuracy in financial and personnel records.

Required skills

• Proficiency in SAP for payroll and personnel administration.
• Experience with standard office software for word processing and data entry.