Administrative Assistant

About the role

The Halifax Regional Municipality is seeking a permanent Administrative Assistant to support the Superintendent and Divisional Officers of the Halifax Regional Police. The role provides comprehensive administrative, technical and customer‑service support in a fast‑paced municipal environment.

Key responsibilities

• Manage inquiries, appointments, correspondence and performance files for the Superintendent and Divisional Officers.
• Track project status, follow up on deadlines and update officers on progress.
• Perform general office duties such as typing, filing, transcribing meeting minutes, drafting letters, ordering supplies and preparing recognition letters.
• Handle cash, bank deposits and audit records, and coordinate building/equipment maintenance requests.
• Develop electronic notices and bulletins, conduct research, compile data and prepare reports for senior management.
• Process travel requests, travel claims, training tracking and facilitate quotations for specialty equipment.

Required profile

• Grade 12 plus a business or secretarial certificate from a recognized institution.
• Minimum three years of relevant administrative assistant experience.
• Comprehensive knowledge of Halifax Regional Police functions and organizational structure.
• Ability to obtain required background and security clearance.

Required skills

• Proficiency with Microsoft Office Word and Excel.
• Experience using SAP and internet/intranet applications.
• Familiarity with police‑specific software: Versadex, CPIC, Delrina, DMS v2.3.3 (Mugshot) and HRP Briefing Report.
• Typing speed of at least 50 wpm and use of transcription devices.

What we offer

• Non‑union permanent position with a salary range of $44,672 – $57,802 per year.
• Full‑time schedule: Monday‑Friday, 8:30 am – 4:30 pm (35 hours/week).
• Work location at 1975 Gottingen St, Halifax, NS.