Administrative Assistant

About the role

The Klinic de psychologie is seeking a proactive Administrative Assistant to support daily operations and HR activities at its Gatineau office. You will act as a central point of contact for staff, clients, and external partners, ensuring smooth communication and efficient workflow.

Key responsibilities

• Arrange and coordinate seminars, conferences, and training sessions.
• Manage mail, telephone calls, and electronic enquiries.
• Maintain manual and computerized filing systems and digital databases.
• Prepare minutes of meetings, seminars and conferences.
• Support HR functions including recruitment, staff consultation, grievance procedures and payroll administration.
• Plan and control budget expenditures and order office supplies.
• Organize travel itineraries, reservations and related logistics.
• Provide customer service and act as the first point of contact for visitors.

Required profile

• Secondary school graduation or equivalent experience.
• Excellent oral and written communication skills.
• Strong multitasking ability and good judgment.
• Organized, reliable and a team player.
• Flexibility, adaptability and a client‑focused attitude.

What we offer

• Bonus structure.
• Learning and training paid by the employer.
• Paid time off for volunteering or personal days.
• Team‑building opportunities.
• Parking available on site.
• Wellness program.