Administrative Assistant

About the role

SMS Equipment Inc. is looking for an organized Administrative Assistant to support the Wabush branch’s daily operations. The role involves handling time entry, purchase orders, reception duties, and various tracking activities to keep the office running smoothly.

Key responsibilities

• Accurately review, code and enter hourly timecards, including overtime, vacation, sick and banked hours.
• Run cutoff reports and support corporate time‑entry requirements.
• Process purchase orders, follow up on invoices and ensure approval procedures are followed.
• Handle EZscan approvals and other administrative tasks as needed.
• Answer phones, manage reception and control door traffic.
• Order and maintain office supplies, stationery and forms.
• Maintain housing, fleet and training trackers to support branch operations.
• Coordinate janitorial services, rental needs, fleet appointments and inspection report filing.

Required profile

• Grade 12 diploma or equivalent with relevant education.
• Minimum 2 years of payroll and administrative support experience in a busy office or industrial environment.
• Strong attention to detail, sound judgment and ability to prioritize tasks.
• Professional communication with internal and external contacts.

Required skills

• Experience with ERP‑based administrative processes.
• Familiarity with EZscan approval system.

What we offer

• Competitive salary range $50,000–$60,000 per year plus allowances.
• Full‑time, fixed on‑site schedule (7 am–4 pm).
• Opportunity to work in a safety‑focused, collaborative environment.