Administrative Assistant I – Meals on Wheels

About the role

Join VON Canada’s Meals on Wheels program as an Administrative Assistant I and help keep daily operations running smoothly. You will be the first point of contact for clients, volunteers and staff, ensuring a welcoming and organized environment.

Key responsibilities

• Answer phone calls, greet visitors and direct inquiries to the appropriate resources.
• Distribute incoming and outgoing correspondence and manage filing systems for clients and personnel.
• Schedule meetings, appointments and coordinate logistics for special projects, events and seminars.
• Prepare correspondence, memos, minutes, reports and assist with newsletter production.
• Maintain inventory of supplies, receive donations, issue receipts and prepare bank deposits.
• Input data, generate reports and statistics as required.

Required profile

• Post‑secondary education in office administration or equivalent experience.
• Strong oral and written communication abilities.
• Excellent organizational skills with attention to detail.
• Ability to handle confidential information securely.

Required skills

• Proficiency with Windows OS.
• Experience using the Microsoft Office Suite.
• Familiarity with scheduling software (asset).

What we offer

• Competitive salary, vacation time and paid statutory holidays.
• Tiered health, dental and long‑term disability benefits plus an Employee Assistance Program.
• Defined Benefit Pension Plan with company contributions.
• Comprehensive orientation, e‑learning opportunities and career advancement pathways.