Administrative Assistant (Hybrid)

About the role

We are looking for a full‑time Administrative Assistant to join our Oshawa office on a hybrid basis. The role supports our executives and project managers, ensuring smooth daily operations in a fast‑moving custom home building and renovation environment.

Key responsibilities

• Answer and direct phone calls, respond to emails, greet visitors, and manage incoming and outgoing mail.
• Schedule meetings, maintain calendars, and prepare documents for executives and project managers.
• Coordinate correspondence with clients, vendors and subcontractors.
• Maintain organized digital and physical filing systems and update company databases.
• Process invoices, handle basic administrative paperwork, and assist in preparing reports and project documentation.
• Perform general clerical tasks such as data entry, photocopying, ordering office supplies, and supporting the team’s operational needs.

Required profile

• Strong administrative and clerical abilities with the capacity to manage multiple priorities.
• Professional written and verbal communication, including excellent phone etiquette.
• Experience providing executive‑level administrative support, including calendar and meeting management.
• High school diploma required; post‑secondary education in office administration or business is an asset.
• Self‑motivated and able to work effectively in a hybrid setting.
• Previous experience in construction or contracting is a plus but not mandatory.

Required skills

• Proficiency with Microsoft Office or Google Workspace.
• Comfort using digital filing systems and performing data entry.
• Strong organizational skills and attention to detail.

What we offer

• Hybrid work arrangement with a supportive, professional team.
• Opportunity to grow within a reputable custom‑home building company.
• Stable, full‑time employment in the Durham Region.