Administrative Assistant – Fire Division (Level 2)

About the role

The City of Mississauga is seeking a Level 2 Administrative Assistant to support the Fire Division under the direction of the Deputy Chief. This full‑time position provides comprehensive secretarial and administrative services to ensure smooth operation of training, recruitment, and office functions.

Key responsibilities

• Coordinate and support the training and recruit program, maintain records, onboarding documentation, and assist with graduations and events.
• Manage Learning Management System (LMS) data entry, provincial database updates, form preparation, and payroll entry.
• Serve as the first point of contact for internal staff and external inquiries, delivering accurate and timely responses.
• Oversee office operations including mail, courier services, supply ordering, memo distribution, filing, and meeting logistics.
• Prepare meeting materials, record minutes, and provide ad‑hoc administrative support as required.

Required profile

• Secondary school graduation with post‑secondary training in secretarial or business administration.
• Minimum three years of directly related administrative experience, or an equivalent combination of education and experience.
• Demonstrated ability to work independently and communicate professionally with all levels of staff and the public.
• Typing speed of 45‑60 wpm with high accuracy.

Required skills

• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Experience using SAP products such as Concur and Fiori.
• Familiarity with database and spreadsheet software used by the corporation.

What we offer

• Competitive salary range of $53,354 – $71,139 CAD per year.
• 35‑hour work week in a supportive municipal environment.
• Opportunities for professional development within the City’s Fire Division.