Administrative Assistant – Finance

About the role

We are seeking a proactive Administrative Assistant to support the Finance Senior Leadership Team. The role ensures smooth coordination of calendars, meetings, travel, and documentation, enabling leaders to focus on strategic priorities.

Key responsibilities

• Provide day‑to‑day administrative and operational support to senior finance leaders.
• Manage and coordinate calendars, schedule meetings, and arrange travel logistics.
• Prepare invoices, expense reports, documents and presentation materials.
• Handle confidential information with sound judgment and discretion.
• Facilitate information management and cross‑functional collaboration across the division.
• Leverage Microsoft 365, Teams, SharePoint and AI‑enabled tools to streamline routine tasks.

Required profile

• Highly organized, resourceful and service‑oriented.
• Strong attention to detail and ability to anticipate needs.
• Excellent judgment, discretion and ability to maintain confidentiality.
• Comfortable working in a fast‑paced environment and collaborating across teams.

Required skills

• Proficiency with Microsoft 365 suite.
• Experience using Microsoft Teams and SharePoint.
• Ability to adopt AI‑enabled productivity tools.

What we offer

• High‑performance, people‑focused culture with a commitment to equity, diversity and inclusion.
• Learning and development programs, including workshops, speaker series and LinkedIn Learning access.
• Membership in HOOPP’s defined benefit pension plan.
• 100% company‑paid extended health and dental benefits for permanent employees, with additional optional post‑retirement coverage.
• Wellness initiatives such as yoga, meditation, nutritional consultations and wellness seminars.
• Opportunity to contribute to the financial security of Ontario healthcare workers.