Administrative Assistant / Coordinator – Marketing Team Support

About the role

We are seeking a highly organized Administrative Assistant/Coordinator to provide in‑person operational and project management support to the marketing team of a consumer‑tech client. This fixed‑term, 37‑hour‑per‑week position runs for an initial one‑year term and offers the chance to work closely with senior marketing leaders.

Key responsibilities

• Manage complex executive calendars for two marketing leaders, handling scheduling, conflict resolution, and meeting prioritisation.
• Coordinate travel arrangements, expense submission and reconciliation for both leaders.
• Support annual marketing plan coordination and ongoing initiative execution.
• Facilitate team culture activities, meeting logistics, and employee/vendor onboarding.
• Organise in‑person and hybrid meetings, including room bookings, catering, technology setup, and minute‑taking.
• Assist with finance and admin tasks such as purchase order creation, invoice tracking, and expense reporting.
• Handle technology requests, office supply orders, and general administrative inquiries.
• Provide coverage and operational support across the team and adapt to shifting priorities.

Required profile

• 2–3 years of administrative support experience, preferably for senior leaders.
• Excellent verbal and written communication skills.
• Strong organisational and project‑management abilities.
• Detail‑oriented, calm under pressure, and service‑focused.
• Ability to work independently with sound judgement.

Required skills

• Proficiency with Microsoft Office.
• Experience using Adobe products.
• Familiarity with video‑conferencing platforms.
• Comfort with Keynote for presentation design.