Administrative Assistant – Capital Projects & Facilities

About the role

Insight Global is partnering with a leading higher‑education institution to find an Administrative Assistant for its Capital Projects & Facilities Planning team. This four‑month, on‑site contract in London, Ontario, supports high‑volume invoice and contract payment processing for major project spend.

Key responsibilities

• Process and track invoices, contracts, and payments for construction and facilities projects.
• Maintain financial records, perform reconciliations, and support reporting for project budgets.
• Collaborate with planning and design teams to ensure accurate contract administration.
• Manage large data sets, ensuring detail‑oriented organization and timely completion of tasks.
• Communicate effectively with cross‑functional teams and external vendors.

Required profile

• Minimum 3 years of administrative experience in a financial, construction, or project‑based environment.
• Proven ability to handle high volumes of data and transactions while maintaining accuracy.
• Strong organizational skills and a detail‑oriented mindset.
• Confident, professional communicator who can work in a fast‑paced setting.

Required skills

• Advanced Excel (formulas, pivot tables).
• Proficiency with Microsoft Word and Outlook.
• Experience with invoicing, contract documentation, and financial tracking.
• Familiarity with ERP systems such as PeopleSoft.