Administrative Assistant – Accounting Firm

About the role

Our client is a well‑established CPA firm in Milton seeking a professional, organized Administrative Assistant to support the accounting team and senior partners. You will ensure smooth office operations, coordinate client communications, and provide executive assistance in a fast‑paced professional services environment.

Key responsibilities

• Manage calendars, appointments, and meeting logistics for partners and senior staff.
• Coordinate client meetings, conference calls, and office events.
• Prepare engagement letters, client correspondence, reports, and presentations.
• Screen, prioritize, and respond to emails and phone inquiries.
• Maintain electronic and physical filing systems and assist with document preparation.
• Handle office supplies, vendor relationships, and general administration.
• Support partners with travel arrangements, expense reporting, and special projects.
• Serve as first point of contact for clients, providing exceptional service.
• Assist with client onboarding, engagement deadlines, tax organizers, and billing processes.
• Coordinate document signatures and CRA correspondence, especially during tax and year‑end periods.

Required profile

• 2+ years of administrative experience, preferably in a CPA, accounting, law, or professional services firm.
• Strong organizational and time‑management abilities with a keen eye for detail.
• Excellent verbal and written communication skills.
• Professional demeanor and ability to handle confidential information discreetly.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft Teams

What we offer

• Competitive salary ($60,000‑$65,000) plus benefits.
• Collaborative culture within a stable, growing firm.
• Exposure to public accounting operations and close work with experienced partners.
• Convenient Milton location with free parking.
• Long‑term career growth and development opportunities.