Administrative Assistant (12‑Month Contract)

About the role

We are seeking a proactive Administrative Assistant to support senior executives within our Technical Governance and Engineering groups. Working as an extension of the Vice President’s office, you will ensure smooth day‑to‑day operations and contribute to high‑profile initiatives in a fast‑paced environment.

Key responsibilities

• Provide daily administrative support to senior leaders, including meeting scheduling and on‑site event coordination.
• Manage complex executive calendars using Microsoft Outlook and suggest time‑management improvements.
• Arrange meeting logistics such as A/V equipment, catering, guest travel, and expense reporting.
• Serve as primary contact for vendors and internal stakeholders, ensuring timely responses.
• Maintain financial and budget documentation in Excel and oversee supply ordering.
• Support onboarding of new employees and coordinate team events and quarterly meetings.

Required profile

• 5+ years of experience supporting VP‑level executives in a fast‑paced, professional setting.
• Exceptional written and verbal communication skills.
• Strong problem‑solving and project‑management abilities with a proactive, independent work style.
• Proven relationship‑building skills and a high degree of professionalism, discretion, and confidentiality.
• Adaptable attitude, resilience under pressure, and willingness to monitor emails occasionally outside regular hours.

Required skills

• Advanced proficiency with Microsoft Outlook
• Advanced proficiency with Microsoft PowerPoint
• Advanced proficiency with Microsoft Excel
• Familiarity with SAP Concur (asset)
• Familiarity with Copilot (asset)

What we offer

• Competitive hourly pay ranging from $23.00 to $37.00
• Career growth opportunities
• Product discounts for employees