Administration Officer

About the role

The Administration Officer will support the daily operations of our construction office, ensuring administrative processes run smoothly and efficiently. This role involves implementing and reviewing procedures, coordinating office services, and supporting budget and reporting activities.

Key responsibilities

• Implement and evaluate new administrative procedures and ensure compliance with deadlines.
• Delegate tasks to office support staff and oversee their performance.
• Coordinate office services such as accommodation, relocation, equipment, supplies, parking, maintenance, and security.
• Assist in preparing the operating budget, maintain inventory controls, and oversee payroll administration.
• Assemble data, prepare periodic and special reports, manuals, and correspondence.
• Administer policies related to government access to information and privacy legislation.
• Train staff, resolve conflicts, and coach team members.

Required profile

• Secondary school graduation or equivalent experience.
• 2‑3 years of experience in an administrative or project coordination role within a construction environment.
• Strong interpersonal, oral and written communication skills.
• Ability to work independently under pressure, meet tight deadlines, and manage a large workload.
• Organized, reliable, adaptable, and a team player.

Required skills

• Social Media
• Spreadsheet
• MS Excel
• MS Office (Word, Outlook, PowerPoint)
• MS Windows
• Project management software
• Google Drive
• LinkedIn

What we offer

• Free parking on site.
• On‑the‑job training tailored to youth.
• Mentorship, coaching, and networking opportunities.
• Awareness training to foster a welcoming work environment for youth.