Admin & Bookkeeping Assistant – Toronto (Remote)

About the role

We are looking for a highly organized Admin & Bookkeeping Assistant to support our office operations. The role is remote but limited to candidates residing in Toronto, and combines general administrative duties with core bookkeeping and accounting tasks.

Key responsibilities

• Prepare and issue client invoices accurately and promptly.
• Record daily financial transactions, post journal entries, and maintain general ledgers.
• Reconcile bank statements, credit cards and other accounts.
• Assist with accounts receivable/payable, monitor outstanding invoices and support month‑end, quarter‑end and year‑end closing.
• Enter payroll data and generate related reports as needed.
• Provide administrative support: manage calls, emails, schedule meetings, maintain records and filing systems.
• Support onboarding of new staff and assist with HR administrative tasks.
• Prepare reports, presentations and business documents, and help organize company events and logistics.

Required profile

• Diploma or degree in Accounting, Business Administration or a related field.
• At least 2 years of experience in an administrative and bookkeeping role.
• Strong attention to detail, organizational and multitasking abilities.
• Ability to work independently and collaboratively while maintaining confidentiality.

Required skills

• QuickBooks (or similar accounting software).
• Microsoft Excel, Word, PowerPoint and Outlook.
• SharePoint or other cloud‑based collaboration tools.
• Familiarity with invoicing systems or CRM tools (optional).