Skylight Administrative and Communications Coordinator

About the role

The Skylight Administrative and Communications Coordinator is a key member of the Science Centre for Learning and Teaching team (Skylight) within the Faculty of Science Dean’s Office. This role coordinates and manages administrative, operational, communications and event support to the Skylight team across the Faculty of Science.

Key responsibilities

• Coordinate complex administrative processes, manage calendars, schedule meetings, and act as primary point of contact for the Skylight team.
• Organize and support Skylight events, workshops, grant adjudication committees, and team meetings, including logistics, registration, and minute‑taking.
• Maintain and update the Skylight website, create promotional content, and ensure communications align with UBC policies.
• Perform financial duties in Workday, monitor budgets, reconcile transactions, and process travel reimbursements.
• Assist with human‑resources processes such as staff hiring, onboarding, and training of student workers.

Required profile

• High school graduation plus a two‑year post‑secondary diploma and at least four years of related experience, or an equivalent combination of education and experience.
• Demonstrated respect for diverse perspectives and a commitment to equity, diversity, inclusion, and Indigeneity.

Required skills

• Proficiency with Workday for financial and budgeting tasks.
• Experience managing website content and digital communications.