Executive/Special Assistant to the President & CEO

About the role

E.L. Productions Ltd., a Canadian event producer partnering with major brands for over 30 years, is looking for an Executive/Special Assistant to its President & CEO. The role acts as a trusted partner to the President & CEO, organizing information, anticipating needs and advancing delegated priorities so that leadership time is focused where it matters most.

Key responsibilities

• Manage the President & CEO's calendar, meetings, travel, commitments and focus time
• Prepare agendas, briefing materials, executive summaries and decision-ready updates
• Maintain visibility across priorities, action items, deadlines and strategic initiatives
• Translate executive direction into clear actions, owners and timelines
• Partner with internal leaders and external partners to monitor progress and dependencies
• Draft and coordinate executive correspondence, presentations and communications
• Coordinate executive personal commitments, travel and appointments with discretion
• Develop and improve systems, trackers, templates and workflows
• Support the day-to-day operation of the workplace

Required profile

• 5+ years supporting a CEO, President, founder or senior executive in a fast-paced corporate environment
• Proven experience managing complex calendars, travel, meetings and competing priorities
• Experience coordinating priorities, projects and decisions across multiple teams
• Experience preparing executive summaries, briefing materials, status reports and presentations
• Experience handling confidential information and improving administrative systems
• Experience in professional services, agency, events or client-focused environments is an asset
• Post-secondary education in Business Administration, Office Administration, Communications or a related field is an asset

Required skills

• Exceptional organization, prioritization and executive-level synthesis
• Strong written and verbal communication and project coordination
• Proactive, anticipatory mindset and strong discretion
• Systems-oriented approach and adaptability in a fast-paced environment