Document Controller – 6‑Month Project Role

About the role

B+H Architects, part of the global SJ Group, is seeking a Document Controller for a six‑month, full‑time assignment supporting a major project pursuit in Toronto. The role involves managing all project documentation and ensuring seamless information flow among the project team, client, consultants, and external stakeholders.

Key responsibilities

• Maintain document control processes, including filing, version control, distribution, and archiving.
• Track and manage incoming and outgoing correspondence, ensuring timely distribution and accurate records.
• Maintain registers, transmittals, meeting minutes, RFIs, submissions, and other project documents.
• Guarantee that all team members work from the latest approved documents and templates.
• Support proposal, technical, and commercial teams by organizing project information.
• Produce regular document status reports and assist with compliance to document management requirements.
• Facilitate efficient communication and information flow among all project stakeholders.

Required profile

• Diploma or degree in Business Administration, Information Management, Engineering, Architecture, Construction Management, or a related field (preferred but not mandatory).
• At least 3 years of experience in document control, project coordination, or administration within architecture, engineering, construction, infrastructure, or professional services.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast‑paced environment.

Required skills

• Proficiency with Microsoft Office suite (Word, Excel, Outlook, Teams, SharePoint).
• Experience with document management platforms such as Aconex, Autodesk Construction Cloud (ACC/BIM 360), Procore, InEight, ProjectWise, or similar systems.