Administrative Assistant (Toronto)

About the role

We are seeking a highly organized and detail‑oriented Administrative Assistant to support our dynamic team in Toronto. In this full‑time position you will ensure smooth office operations and provide essential administrative support to deliver exceptional service to our clients.

Key responsibilities

• Manage scheduling and calendar coordination for team members, arranging meetings and appointments efficiently.
• Handle incoming communications—including phone calls, emails, and correspondence—and direct inquiries to the appropriate parties.
• Maintain organized filing systems, both physical and digital, ensuring documents are easily accessible and up to date.
• Assist with the preparation of reports, presentations, and other documents as needed.
• Support office operations by ordering supplies, managing vendor relationships, and ensuring office equipment is properly maintained.
• Collaborate with team members on special projects, providing administrative support that enhances productivity and workflow.

Required profile

• Proven experience in an administrative role, demonstrating strong organizational skills and attention to detail.
• Excellent verbal and written communication abilities with a professional demeanor.

Required skills