Administrative Assistant – Department of Microbiology & Immunology

About the role

This part‑time (0.5 FTE) position provides administrative, operational and human‑resources support to the Department of Microbiology & Immunology at the UBC Vancouver campus.

Key responsibilities

• Coordinate key and card access, authorize requests and maintain the department’s access database.
• Handle room bookings, respond to inquiries and route them to the appropriate contacts.
• Support undergraduate student appointments and research award programs by entering, tracking and verifying data in Workday.
• Assist with recruitment, job postings and onboarding activities, including setting up workspaces, phones and directory updates.
• Maintain departmental contact information, order supplies and support events from setup to takedown.

Required profile

• High school graduation plus at least two years of related administrative experience (or an equivalent combination of education and experience).
• Demonstrated commitment to equity, diversity and inclusion.
• Preferred experience with Workday and familiarity with university policies and procedures.

Required skills

• Workday
• Microsoft Word
• Microsoft Excel (or equivalent spreadsheet software)
• Database applications
• Electronic mail (email) tools