Senior Manager, Board Services

About the role

The Senior Manager, Board Services will support the Bank’s Board and Committee activities, ensuring all governance documentation and processes are accurate, timely, and compliant with regulatory requirements. This role works closely with senior executives, external auditors, and legal counsel to facilitate effective board operations.

Key responsibilities

• Provide complex administrative and corporate secretarial support for Board and Committee meetings, including preparation of notices, agendas, scripts, resolutions, and draft minutes.
• Coordinate the collection and distribution of executive reports, assemble advance meeting packages, and manage the Board portal and electronic submissions.
• Supervise pre‑ and post‑meeting activities, including document execution under the corporate seal and certification of international documentation.
• Oversee the safekeeping of records in vaults and archives, maintain up‑to‑date minute books, and ensure proper attachment organization and signatures.
• Facilitate audits and regulator reviews (OSFI, OSC, CRA) by coordinating minute‑book examinations and responding to information requests.
• Provide on‑site meeting day support to senior board officials, which may require travel.

Required profile

• Extensive experience in corporate secretarial or board services within a financial institution.
• Strong knowledge of Canadian regulatory frameworks (OSFI, OSC, CRA) and corporate governance best practices.
• Excellent organizational skills with a focus on accuracy and compliance.
• Proven ability to supervise staff and manage multiple high‑priority tasks.
• Effective communication skills for interaction with senior executives, directors, auditors, and legal counsel.

Required skills

What we offer

• Opportunity to work in a purpose‑driven, inclusive, high‑performing culture.
• Exposure to senior leadership and strategic board initiatives.
• Potential travel for board‑related engagements.