Office Assistant – China Program Coordination

About the role

The Office Assistant supports the Dean's Office in managing China‑related academic programs and partnerships. The role involves coordinating visits, preparing materials, and facilitating communication between McGill and partner institutions in China.

Key responsibilities

• Assist with planning and coordination of faculty and leadership visits to China, including itineraries, meetings, and logistics.
• Prepare briefing notes, background information, presentations, agendas, and other meeting materials.
• Conduct background research on partner institutions and support documentation of existing and prospective partnerships.
• Assist in drafting, reviewing, formatting, and translating Memoranda of Understanding and related agreements.
• Provide organizational support for China‑related academic programs, delegation visits, workshops, and events.

Required profile

• Strong proficiency in both Chinese and English with excellent written communication skills.
• Strong research abilities for literature review, needs assessment, and program evaluation.
• Excellent organizational skills and attention to detail.
• Ability to communicate professionally with faculty, administrators, students, and external partners.
• Capacity to work independently, manage multiple tasks, and meet deadlines.
• Familiarity with the education context in China and experience with translation, international academic partnerships, or event coordination is an asset.