Office Administrator

About the Position

Join Kindred Construction as our Office Administrator and become the heartbeat of our daily operations. Reporting directly to the People & Culture Director, you will play a pivotal role in shaping our company culture and ensuring a seamless, professional environment for our team and visitors alike.

Main Missions

• Office Management: Act as the first point of contact for visitors, manage phone lines, mail, and ensure the impeccable cleanliness and organization of common areas, meeting rooms, and kitchen facilities.
• Administrative Support: Oversee office supplies, manage corporate mobile accounts, coordinate meeting room bookings, and organize catering services for company events.
• People & Culture Support: Assist in organizing training sessions, tracking training allowances, contributing to the monthly internal newsletter, and planning social activities to foster an inclusive workplace.
• Property Coordination: Supervise the maintenance and rent collection for a company-owned residential property, collaborating closely with the building manager.
• Data Management: Maintain and update internal contact lists and other essential administrative databases.

Profile Required

• Proven experience in office administration or a similar coordination role.
• Exceptional interpersonal skills with a warm, professional demeanor.
• Strong organizational skills and the ability to multitask in a dynamic environment.
• Proactive mindset with a keen eye for detail and office aesthetics.
• Ability to work collaboratively with the People & Culture team.

Required Skills

• Office Management & Logistics
• Administrative Coordination
• Internal Communication
• Basic Property/Facility Management
• Event Planning & Coordination