Human Resources Assistant

About the role

An established healthcare organization is looking for a personable and detail‑oriented Human Resources Assistant to be the welcoming face of its busy HR department. The role supports recruitment, onboarding, and a range of administrative functions in a newly developed facility in Vaughan.

Key responsibilities

• Serve as the first point of contact for visitors, candidates, and employees entering the HR department, providing a warm and professional experience.
• Coordinate interview schedules, communicate with candidates, and support recruitment activities from scheduling through onboarding.
• Perform accurate data entry, maintain employee records, and manage confidential HR documentation.
• Complete reference checks and ensure recruitment‑related information is properly tracked and documented.
• Support attendance tracking, employee records management, and various HR administrative processes.
• Follow established procedures carefully, ensuring tasks are completed accurately and in the correct sequence.
• Respond to general HR inquiries and provide day‑to‑day administrative support to the HR team.

Required profile

• Recent HR education or prior experience in an HR Assistant, HR Administrator, Recruitment Coordinator, or similar administrative role.
• Experience supporting a team in an office, customer‑service, or administrative environment.
• Strong attention to detail with the ability to follow structured processes and procedures.
• Excellent interpersonal and written/verbal English communication skills.
• Demonstrated ability to provide high‑quality customer service in fast‑paced or sensitive settings.

Required skills

• Microsoft Office Suite

What we offer

• Valuable hands‑on HR experience within the healthcare sector.
• Collaboration with a supportive HR team.
• Opportunities to build recruitment, onboarding, and HR administration skills.
• A people‑focused environment that values service and professionalism.
• Experience in a fast‑paced workplace that emphasizes accuracy and process adherence.