Executive Assistant to EVP & Chief Development Officer

About the role

We are seeking a proactive Executive Assistant to provide comprehensive administrative and organizational support to the Executive Vice President & Chief Development Officer. You will act as an extension of the EVP’s office, ensuring smooth operations and contributing to high‑profile initiatives.

Key responsibilities

• Deliver daily administrative support, including scheduling, meeting coordination, on‑site event planning, and communications management.
• Oversee complex executive calendars using Microsoft Outlook and suggest time‑management improvements.
• Manage meeting logistics (A/V equipment, catering), guest arrangements, expense reporting, travel bookings, filing system enhancements, and supply ordering.
• Serve as primary liaison for vendors and internal stakeholders, ensuring timely responses.
• Maintain financial and budget documentation in Excel and handle sensitive financial information with confidentiality.
• Liaise with senior executives and board members to align on key initiatives and meetings.
• Support new‑employee onboarding and coordinate team events and quarterly meetings.

Required profile

• 5+ years of experience supporting senior‑level executives in a fast‑paced environment.
• Advanced proficiency in Microsoft Outlook, PowerPoint, and Excel.
• Familiarity with SAP Concur and Microsoft Copilot is a plus.
• Exceptional written and verbal communication skills.
• Strong problem‑solving, project‑management, and multitasking abilities.
• Highly self‑sufficient, dependable, and able to maintain discretion and confidentiality.
• Adaptable, detail‑oriented, and able to work under pressure.

Required skills

• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Excel
• SAP Concur
• Microsoft Copilot

What we offer

• Competitive salary ranging from $53,000 to $88,000 annually.
• Comprehensive benefits and retirement programs.
• Performance incentives and continuing education programs.
• Additional perks supporting well‑being, career growth opportunities, and product discounts.