Casual Administration Team Assistant (Reception Backup)

About the role

The Administration Team Assistant – Reception Backup provides essential casual administrative support to department managers and their teams. The role involves office management, appointment scheduling, reception duties, data processing and other tasks across multiple locations as needed.

Key responsibilities

• Back‑up other Administration Team Assistants and support meeting scheduling and notifications.
• Prepare routine correspondence, presentation materials and coordinate events as directed.
• Handle reception duties: answer phones, greet visitors, manage inquiries and maintain client records.
• Arrange travel for unionized employees and support frontline managers with administrative tasks.
• Manage office supplies, mail, petty cash and financial documentation in accordance with agency policies.

Required profile

• Two‑year post‑secondary diploma in Office Administration or equivalent.
• At least one year of administrative experience, preferably in a health‑care setting.
• Bilingualism (advanced level) considered an asset.
• Valid Ontario driver’s licence with reliable vehicle and insurance.

Required skills

• Advanced proficiency with Windows OS, Outlook, Word, Excel, PowerPoint and Access.
• Experience with database management systems and graphics software.
• Competence operating standard office equipment such as photocopiers, fax machines, mail machines, laptops and scanners.