Operations Administrator, Commercial

About the role

We are seeking an Operations Administrator to support the Manager of Facilities Maintenance and Tenant Improvements. The role provides general administrative assistance to the Maintenance and Tenant Improvements team, ensuring smooth communication between property management and operations. This position offers exposure to various aspects of commercial real‑estate operations.

Key responsibilities

• Prepare and process purchase orders, invoice coding, change orders, contracts and related correspondence for manager review.
• Coordinate work orders, service requests and maintenance dispatch through Yardi, tracking them to completion.
• Maintain positive relationships with tenants, vendors, contractors, strata and suppliers.
• Assist in preparing construction schedules, project files, quotation packages and drawing print orders.
• Provide administrative support such as email and file management, letter and spreadsheet preparation, and Yardi data entry.
• Support vendor compliance by obtaining WorkSafeBC clearance letters, insurance certificates and other required documents.

Required profile

• University degree or diploma in a relevant field.
• 1–2 years of administration or property‑management experience.
• Strong organizational, problem‑solving and time‑management abilities.
• Clear verbal and written communication skills with attention to confidentiality.

Required skills

• Microsoft Office Suite.
• Yardi property‑management software (asset).
• Basic accounting knowledge for invoice coding and expense tracking.

What we offer

• Competitive compensation and benefit programs.
• Full‑time salaried position, Monday‑Friday 8:30 am‑5:00 pm onsite in downtown Vancouver.