Executive Assistant & Office Administrator – CFO Support

About the role

Join Nordex’s Montreal office as an Executive Assistant & Office Administrator supporting the Chief Financial Officer. You will combine high‑level executive assistance with day‑to‑day office management, ensuring the CFO’s agenda runs smoothly while the office operates efficiently.

Key responsibilities

• Manage the CFO’s calendar, schedule internal and external meetings across time zones, and resolve conflicts proactively.
• Coordinate end‑to‑end travel arrangements, including flights, hotels, ground transport, visas, and detailed itineraries.
• Prepare and submit expense reports on behalf of the CFO, ensuring compliance with company policy.
• Act as the primary liaison between the CFO and internal departments, tracking action items and meeting outcomes.
• Draft, review, and handle confidential correspondence and communications with discretion.
• Prepare briefing materials, agendas, presentations, and supporting documents for meetings, board sessions, and external engagements.
• Screen and prioritize incoming requests, emails, and calls directed to the CFO.
• Serve as the main point of contact for the Montreal office, managing reception, visitor greeting, and call handling.
• Oversee office supply procurement, inventory, and vendor relationships.
• Maintain cleanliness and functionality of common areas, coordinate facilities requests, and support onboarding logistics for new employees.

Required profile

• Highly organized, discreet, and proactive professional.
• Ability to thrive in a fast‑paced environment and handle confidential information with utmost professionalism.
• Strong communication skills and a customer‑oriented attitude.
• Excellent attention to detail and ability to multitask effectively.

Required skills

• None explicitly listed.