Executive Assistant

About the role

The Executive Assistant will provide high‑level support to senior leadership, acting as the primary gatekeeper for schedules, communications, and administrative processes. This role requires a proactive, discreet professional who can manage shifting priorities while maintaining composure.

Key responsibilities

• Manage calendars, prioritize meetings, and prepare materials for internal and external engagements.
• Coordinate travel arrangements, expense reporting, approvals, and authorizations.
• Oversee CRM tool usage and maintain accurate administrative records.
• Collaborate with the Operations Director and Business Unit Planner on annual business planning and event organization.
• Approve timesheets and review expense reports for the Business Unit Leader’s direct reports, ensuring compliance with CGI policies.
• Liaise with internal administrative teams and client executive assistants to schedule meetings, visits, and business engagements.
• Provide dedicated executive support to a Senior Vice President of Delivery, including calendar management, expense administration, timesheet approvals, and facilitation of team meetings.

Required profile

• Minimum 8 years of experience in a senior executive support role.
• Fluent in English and French, both written and spoken.
• Excellent written communication, editing, and presentation formatting skills.
• Strong interpersonal abilities with a talent for anticipating executive needs.
• Highly intuitive, self‑directed, and proactive with sound judgment.
• Exceptional organizational and time‑management capabilities.

Required skills

• Proficiency in managing CRM tools.