Search Clerk

About the role

The Search Clerk supports corporate filings, maintenance, and supply requests by performing high‑volume corporate name searches and due‑diligence activities. Working closely with corporate services and client teams, the clerk ensures accuracy, efficiency, and regulatory compliance while delivering seamless client service.

Key responsibilities

• Conduct corporate name searches, generate NUANS reports, and provide filing support for incorporations, amendments, and maintenance filings.
• Verify business‑name availability and flag potential compliance concerns.
• Prepare accurate search results and filing documentation for internal teams and clients.
• Maintain organized records and manage high‑volume requests to meet deadlines and service‑level agreements.
• Support corporate supplies processing, data entry, and document management.
• Respond to internal inquiries, provide status updates, and escalate issues when required.
• Collaborate with corporate services and client teams to ensure efficient workflows.
• Ensure compliance with federal and provincial registry requirements while maintaining confidentiality.

Required profile

• Fluent in French.
• Strong administrative, data‑entry, and typing abilities.
• Excellent attention to detail and organizational skills.
• Ability to manage repetitive, high‑volume tasks efficiently.
• Effective communication and problem‑solving capabilities.
• Self‑motivated and able to work both independently and collaboratively in a fast‑paced environment.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).

What we offer

• Competitive salary (approximately $50K CAD).
• Healthcare, pension plan, company discounts, and wellness programs.
• Paid days off for personal moves or charitable volunteering.
• Internal and external training opportunities to support career growth.