Events Coordinator

About the role

The Department of Microbiology & Immunology at UBC is seeking an Events Coordinator to provide strategic direction and oversight for a wide range of departmental events. You will work closely with faculty, staff, and trainees to design, plan and execute events that support the department’s research and educational goals.

Key responsibilities

• Plan, organize and execute events ranging from small seminars to large conferences with 150+ participants.
• Research departmental needs and develop event strategies in collaboration with multiple stakeholders.
• Develop event plans, manage venue selection, negotiate contracts and coordinate catering services.
• Collaborate with the Communications Coordinator on communication plans, promotional materials and web content.
• Create and maintain guidelines and procedures for event planning and administration.
• Manage virtual and hybrid events, including registration, speaker coordination and simultaneous interpretation.

Required profile

• Strong organizational and project‑management abilities.
• Experience working with academic or research environments is preferred.
• Ability to collaborate with faculty, staff and external partners.
• Excellent communication skills and attention to detail.

Required skills

What we offer

• Competitive salary range of $5,365.42 – $7,709.92 CAD per month.
• 0.8 FTE permanent position within a leading research university.
• Opportunities to contribute to high‑impact scientific events.